IBPWT Contractor Performance Appraisals Memo

INCIDENT BUSINESS PRACTICES WORKING TEAM

Date: July 16, 2003

To: Byron Brown, EERA Task Group Leader
Bob Williams, R5
Terry Brown, R6
Marc Gress, BLM
MaryAnne Ward, FS
Rick Willis, FS
Bob Leaverton, IOSWT
Paul Broyles, S&HWT

From: Incident Business Practices Working Team

Subject: Performance Appraisals for Contracted Resources

T:he proposal of requiring performance appraisals for contracted resources was made to the NWCG at the their May 2003 meeting. The NWCG agreed with the alternative to require a performance appraisal for all contractors on an incident. The alternative selected was edited to agree with their decision.

The working team did receive input on this proposal prior to presenting to the NWCG. Please review this draft of the language and send any concerns and edits to me no later than July 30,2003. The working team will review those comments in conjunction with the IOSWT for finalization. Once the language is final, it will be submitted to NWCG for distribution to the field. The discussion with NWCG recognized this effort in obtaining performance appraisals for initial and extended attack contract resources would be a challenge, however they felt it was important to make an effort.

If you have any questions, please do not hesitate to contact me.

Sincerely,

/s/ Tory Majors
Tory Majors, Chair IBPWT

 

Recommendation for Proposed New Contract Language
Dealing with Performance Appraisals for Contracted Resources

It is recommended that the following contract language will be added to the General Clauses on Emergency Equipment Rental Agreements beginning with the 2003-2004 Fire Season. Current EERA's would have this language added to the contract as supplemental contract language where feasible.

Beginning October 1, 2003, the additional contract language will be as follows:

• All contracted crew resources shall have an overall crew performance appraisal completed on their incident assignment regardless of the level of performance or type of incident.. The appraisal would include reference to meeting the contract specifications, which include qualifications, behavior, safety, physical ability, and meeting incident objectives through their tactical objectives. (See contract for form provided or use appropriate equivalent.)
• All contract engines with crews shall have an overall equipment and crew performance appraisal completed on their incident assignment regardless of the level of performance or type of incident. The appraisal would include reference to meeting the contract specifications (equipment and personnel), which include equipment requirements, qualifications, behavior, safety, physical ability, and meeting incident objectives through their tactical actions. (The pre-use and post-use inspection of the engine will identify contract specifications terms and if they are compliant.) (See contract for form provided or use appropriate equivalent.)
• All contract equipment with single operator shall have a performance appraisal completed on their incident assignment regardless of the level of performance or type of incident. The appraisal would include reference to meeting the contract specifications (equipment and personnel), which include equipment requirements, qualifications, behavior, safety, physical ability, and meeting incident objectives through their tactical actions. (The pre-use and post- use inspection of the engine will identify contract specifications terms and if they are compliant.) (See contract for form provided or use appropriate equivalent.)
• All contract single resources shall have a performance appraisal completed on their incident assignment regardless of the level of performance or type of incident. The appraisal would include reference to meeting supervisor expectations of performance if established; contract specifications, which include qualifications, behavior, safety, physical ability, and performing the tasks identified in the position checklist in the Fireline Handbook (PMS 410-1).

The following applies to all of the above:

• It is the incident supervisor's responsibility to complete performance appraisals for contracted resources under their supervision.
• Performance Appraisals will be completed by the supervisor of the equipment/resource assigned by the government using either the form contained in the contract, an equivalent document provided by the contracting officer or contracting officer's representative, or the enclosed ICS-225, Individual Performance Rating or ICS-224, Crew Performance Rating.
• A copy of the completed performance evaluations will be provided to the contractor or their representative, the Resource's dispatch center, the Finance Section for inclusion in the Emergency Equipment Rental-Use Envelope, OF-305, the incident files, and the original to the Contracting Officer.